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Word Function Key Combinations

 


Which function key combinations do you want to use?

Function key

SHIFT+Function key

CTRL+Function key

CTRL+SHIFT+Function key

ALT+Function key

ALT+SHIFT+Function key

CTRL+ALT+Function key

 

Function keys

Press

To

F1

Get online Help or the Office Assistant

F2

Move text or graphics

F3

Insert an AutoText entry (after Word displays the entry)

F4

Repeat the last action

F5

Choose the Go To command (Edit menu)

F6

Go to next pane or frame

F7

Choose the Spelling command (Tools menu)

F8

Extend a selection

F9

Update selected fields

F10

Activate the menu bar

F11

Go to the next field

F12

Choose the Save As command (File menu)

 

SHIFT+Function key

Press

To

SHIFT+F1

Start context-sensitive Help or reveal formatting

SHIFT+F2

Copy text

SHIFT+F3

Change the case of letters

SHIFT+F4

Repeat a Find or Go To action

SHIFT+F5

Move to a previous revision

SHIFT+F6

Go to the previous pane or frame

SHIFT+F7

Choose the Thesaurus command (Tools menu, Language submenu)

SHIFT+F8

Shrink a selection

SHIFT+F9

Switch between a field code and its result

SHIFT+F10

Display a shortcut menu

SHIFT+F11

Go to the previous field

SHIFT+F12

Choose the Save command (File menu)

 

CTRL+Function key

Press

To

CTRL+F2

Choose the Print Preview command (File menu)

CTRL+F3

Cut to the Spike

CTRL+F4

Close the window

CTRL+F5

Restore the document window size

CTRL+F6

Go to the next window

CTRL+F7

Choose the Move command (Control menu)

CTRL+F8

Choose the Size command (document Control menu)

CTRL+F9

Insert an empty field

CTRL+F10

Maximize the document window

CTRL+F11

Lock a field

CTRL+F12

Choose the Open command (File menu)

 

CTRL+SHIFT+Function key

Press

To

CTRL+SHIFT+F3

Insert the contents of the Spike

CTRL+SHIFT+F5

Edit a bookmark

CTRL+SHIFT+F6

Go to the previous window

CTRL+SHIFT+F7

Update linked information in a Word source document

CTRL+SHIFT+F8

Extend a selection or block (then press an arrow key)

CTRL+SHIFT+F9

Unlink a field

CTRL+SHIFT+F10

Activate the ruler

CTRL+SHIFT+F11

Unlock a field

CTRL+SHIFT+F12

Choose the Print command (File menu)

 

ALT+Function key

Press

To

ALT+F1

Go to the next field

ALT+F3

Create an AutoText entry

ALT+F4

Quit Word

ALT+F5

Restore the program window size

ALT+F7

Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).

ALT+F8

Run a macro

ALT+F9

Switch between all field codes and their results

ALT+F10

Maximize the program window

ALT+F11

Display Microsoft Visual Basic code

 

ALT+SHIFT+Function key

Press

To

ALT+SHIFT+F1

Go to the previous field

ALT+SHIFT+F2

Choose the Save command
(File menu)

ALT+SHIFT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

ALT+SHIFT+F11

Display Microsoft Visual Studio code

 

CTRL+ALT+Function key

Press

To

CTRL+ALT+F1

Display Microsoft System Information

CTRL+ALT+F2

Open command
(File menu)

 

Here's a quick way to find spelling or grammar errors in your Word document (as long as the "Check spelling as you type" option is selected.  To do so, go through: "Tools -> Options -> Spelling & Grammar" so you get the red and green squiggly lines under the offending items.)

Press ALT+F7.  Not only will you jump to the next error, but the right mouse menu will open up to show any suggested fixes

 

Special characters

Menu commands

Copy and Insert Text and Graphics

An ellipsis…

Ctrl+Alt+period

Close document window

Ctrl+w

Copy text or graphics

Ctrl+c

Non-breaking hyphen

Ctrl+Shift+hyphen

New document

Ctrl+n

Copy formats

Ctrl+Shift+c

Option hyphen

Ctrl+hyphen

Open document

Ctrl+o

Move text or graphics

F2

Non-breaking space

Ctrl+Shift+Spacebar

Save document

Ctrl+s

Paste text or graphics

Ctrl+v

Copyright ©

Ctrl+Alt+c

Save As

F12

Paste formats

Ctrl+Shift+v

Registered ®

Ctrl+Alt+r

Print preview

Ctrl+f2 or Ctrl+Alt+i

Create AutoText entry

Alt+ F3

Trademark ™

Ctrl+Alt+t

Select all

Ctrl+a

Insert AutoText entry

name+F3

Selecting text

Normal view

Ctrl+Alt+n

Line break

Shift+Enter

Paragraph

Triple click

Page layout view

Ctrl+Alt+p

Page break

Ctrl+Enter

Entire doc

Ctrl+a

Undo

Ctrl+z

Column Break/Split Table

Ctrl+Shift+Enter

Block of text

Ctrl+Shift+F8 (keyboard)

Redo / Repeat typed text

Ctrl+y, F4 or Alt+Enter

Optional hyphen

Ctrl+Hyphen

 or  Alt+drag (mouse)

Go To

Ctrl+g or F5

Non-breaking hyphen

Ctrl+Shift+Hyphen

Column in table

Alt+click in column

Find

Ctrl+f

Non-breaking space

Ctrl+Shift+Spacebar

Entire table

Alt+double-click any cell

Replace

Ctrl+h

Other

Paragraph formatting

Character formatting

Activate next document

Ctrl+f6

Increase indent

Ctrl+m

Word underline

Ctrl+Shift+w

Activate previous doc.

Ctrl+Shift+f6

Decrease indent

Ctrl+Shift+m

Double underline

Ctrl+Shift+d

Current date

Alt+Shift+d

Hanging indent

Ctrl+t

Small caps

Ctrl+Shift+k

Cancel

Esc

Remove hanging indent

Ctrl+Shift+t

All caps

Ctrl+Shift+a

New paragraph

Enter

Left para

Ctrl+l

Hidden text

Ctrl+Shift+h

Line Break

Shift+Enter

Center Para

Ctrl+e

Copy formats (Format Painter)

Ctrl+Shift+c

New page

Ctrl+Enter

Right para

Ctrl+r

Paste formats  (Format Painter)

Ctrl+Shift+v

New col/split table

Ctrl+Shift+Enter

Justify para

Ctrl+j

Font

Ctrl+Shift+f or Ctrl+d

Next cell in table

Tab

Reset paragraph to style

Ctrl+q

Point size

Ctrl+Shift+p

Tab in table

Ctrl+tab

Single line spacing

Ctrl+1

Next larger point size

Ctrl+Shift+>

Next Misspelling

Alt+F7

Double line spacing

Ctrl+2

Next smaller point size

Ctrl+Shift+<

Thesaurus

Shift+F7

1.5 line spacing

Ctrl+5

Change case

Shift+F3

Fields

Add/Remove 12 pt before

Ctrl+0 (zero)

Bold

Ctrl+b

Update selected fields

F9

Styles

Italics

Ctrl+i

Toggle field code/results

Shift+F9 or Alt+F9

Make Style Box Active

Ctrl+Shift+s

Underline (continuous)

Ctrl+u

Go to next field

F11

Apply normal style

Ctrl+Shift+n

Underline (double)

Ctrl+Shift+d

Go to previous field

Shift+F11

Apply heading 1

Ctrl+Alt+1

Underline (word only)

Ctrl+Shift+w

Unlink a field

Ctrl+Shift+F9

Apply heading 2

Ctrl+Alt+2

Subscript

Ctrl+=

Lock a field

Ctrl+F11

Apply heading 3

Ctrl+Alt+3

Superscript

Ctrl++

Unlock a field

Ctrl+Shift+F11

Apply list bullet

Ctrl+Shift+l

Reset font formatting

Ctrl+Spacebar

Insert Merge field

Alt+Shift+f

Start AutoFormat

Ctrl+Alt+k

Show/Hide Non-printing characters

Ctrl+Shift+*

Edit Merge Data Source

Alt+Shift+e

 

 

 

 

Merge to New Document

Alt+Shift+n

 

 

 

 

Merge to Printer

Alt+Shift+m

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Revised: November 21, 2007